Town Office


(Last updated:  October 13, 2017)

This page includes information, notices, bylaws, reports, forms, and rates.  Have a question that is not answered here?  Send an email to info@hepburn.ca.  Updates are also on the Home Page.   After a few weeks, all updates are filed alphabetically here.

NEW:

  • Office Closures – Monday, November 13 for Remembrance Day.
  • REMINDER – Thanks for continuing to register your pets.  Your animal should have a collar to wear the tag that you were given at registration.   This helps us identify lost or wandering pets.
  • NEW – Additional FORMS posted in the Forms Section below.
  • NEW – Additional BYLAWS posted in the Bylaws Section below.
  • Council Delegation Forms Due – Friday, October 13.
  • Next Council Meeting – Wednesday, October 18.

FROM A to Z:

  • A-Access Road – Ministry of Highways is doing spring work on Hepburn’s Access Road as of May 17th.  If you have questions or feedback, check out these links: http://www.highways.gov.sk.ca/common-questions/or http://www.highways.gov.sk.ca/Contact.
  • A-Animal License Registration Form – Animal that need registering include DOGS, CATS, HENS, and HORSES.  Hens and Horses do not need tags. Registration fees and fines are in effect as of August 1st.  Click here for Animal Control Bylaw & Animal License Registration Form.  Include a photo – email to Office.
  • B-Bylaws: Bylaws are the municipal regulations that guide the work of the Town.  The Town Council, in conjunction with Town Staff, provide the framework for the function, procedures, and fees for town services.   Bylaws complaints and violations are monitored and enforced by the Twin Rivers Bylaws Officer.  The current Town of Hepburn Bylaws are listed further down on this page.
  • C-Census:  The 2016 census notes Hepburn’s population at 688 residents.
  • C-Clean-Up Days:  Accepted & Non-accepted Materials.  Thanks for your participation.   October 20-21, 2017, at the Arena.  Hours 9am-9pm.  This is a Friday and Saturday.   Dates are also set for 2018 for Spring and Fall.
  • C-Complaint Form:  For anyone with concerns about animals in Hepburn, this is the form that you should use.  Complete and email to info@hepburn.ca. If you want to note a concern about bylaws, please use this form.  Complaint Form.
  • C-Council:  Staff listing on “Contact” page.   View Council Listing here.
  • C-Council Delegation Form:  If you want to present a delegation to Town Council, please use this new form and submit on or before the Friday before council meeting.  Approved delegations have a set amount of time to present at the beginning of a Council Meeting.   New Council Delegation Request Form.
  • C-Council Meeting:  Council meets the 3rd Wednesday of every month in Town Office, 7.00pm.  Adjustments to this schedule will be posted.  Summer meetings have been adjusted.  Next ones are scheduled for July 5, August 23, September 20.  This notice is also posted at the Town Office.
  • D-Dumping:  REMINDER:  No unauthorized dumping of garbage, yard clippings, or other refuse is permitted within town limits or in the rural municipality.  Fines will be issued according to bylaw enforcement guidelines.  Nuisance Bylaw here – http://hepburn.ca/wp-content/uploads/2016/05/Bylaw-11-2013-Nuisance.pdf
  • E-Electronic Bills:  Please help us reduce paper and increase the speed of your bill’s arrival by signing up for E-Bills and Notices today.   You can print and return a completed Email Notices Consent Form by email, mail, or in person.  THANK YOU – 41% of Hepburn households have signed up for e-bills!
  • F-Finances:  Town of Hepburn 2015 Financial Statements.  Information for 2016 will be posted here.
  • F-Forms: Town of Hepburn Forms are important tools for gathering and compiling necessary information regarding various programs, services, and events. The current Town of Hepburn Forms are listed in a separate section below.
  • G-Garage Sale:  Register by May 22.  Sale is Saturday May 27, 9am-3pm.  Thanks for your participation!  Next year’s dates:  May 26, 2018.
  • H-Hepburn Housing Authority:  Application forms for rental housing are available at the Town Office.  Linda Raby is the Hepburn Housing Authority Manager.  Questions can be directed to her at 306-497-2824 or lraby@sasktel.net.
  • M-Mowing: Please keep the ditches along your property maintained.
  • O-Online Banking Payments: Go to your online banking account and add the Town of Hepburn as a payee.  To enter an account number, use the letter ‘U’ for Utilities and the letter ‘T’ for Taxes, followed by a 0 and your 3 digit tax roll number.  Example: Utility account number – U0(Tax Roll Number). Taxes account number – T0(Tax Roll Number).  NOTE: Different banks may require more or less zeros.
  • P-Parks and Rec Changes:   New Member:  Tim Baerwald as of September 2017.  New Subcommittee:  “Park/Green Space” begins in September 2017 with Jennifer Becker, Doug Peters, Teddi Dear, and Trent Ebach as new group.
  • P-Postcards:  If you know a child or youth with ideas, encourage them to stop by the office to pick up and complete a Postcard with the tagline “I think that the Town of Hepburn needs…..”  Stop by in summer and fill out a postcard, and get KIDVENTURE PASSPORT stamped.
  • P-Property Assessment Update:  Saskatchewan Assessment Management Agency (SAMA) has completed updated property assessment information. Assessment revaluations are based on a four-year cycle. The 2017 revaluation updates assessed values to reflect a new base date of January 1, 2015 (i.e., reflect a property’s value as of January 1, 2015).   See www.sama.sk.ca and/or view property assessment information here.
  • P-Property Assessment Questions: If you wonder how assessment works, click here.
  • P-Property Sales: Want to Buy Property, Want to Sell Property?  Post your advertisement on the Town Office bulletin boards – there’s an outdoor one by the Post Office, and an indoor one in the Town Office entrance.  BINDER is now up to date as of  August 10.   Click here to view current listings at Point 2 Homes.
  • P-Property Taxes:  These notices are issued in July annually.  Last year, they were dated July 28.  This year notices were mailed July 5.  There is 4% off if paid in full by August 31, 3% by September 30, 2% by October 31, 1% by November 30.
  • Q-Questions? Contact the Town Office.  Council meetings happen on a monthly basis (the 3rd Wed/month), so information on regular maintenance and plans happen on this cycle.  We will keep updates going into the Howler from Town Council and Town Staff (the first Fri/month).  If you want to know something we haven’t told you yet, email or call with your questions.  Thanks for communicating with us. We’ve been asked about art events, lagoon, volunteer positions, fundraisers, history books,  50/50 tickets, water cards, Loraas service,  lot development, horses, hens, Mennon waste site, clean-up days, garage sales, summer employment, potholes, building permits, rental properties, lots of sale, and MORE!  
  • R-Rabies Concerns:  Provincial Rabies Response Program – If you suspect an animal may be carrying rabies, contact 1-844-772-2437.
  • S-Sale Items: Serviced Residential Lot For Sale at 216-3rd Avenue South.  See more details at the links provided here: Lot for Sale – 216 3rd Ave S   Parcel Pic ISC 216 3rd Ave S    SAMA Property Information Report – 216 3rd Ave S.  Trailer also for sale – deadline September 15.
  • S-SaskAlert.  Subscribe to SaskAlert.  Find out more at the website here:  http://emergencyalert.saskatchewan.ca/  Click on the App Store links on this page to download the Sask Alert App.
  • School Calendar:  We love our school and we care about scheduling.  Be aware of school closures and longer breaks as you plan events and activities.  2017-2018 calendar available at the Town Office for your convenience – School Calendar .  Click on the Hepburn School website for more info – http://blogs.spiritsd.ca/hepburn/  Did you know that the Community Coordinator attends School Community Council (SCC) meetings to help keep communication strong between Town and School?
  • S-Skunk Concerns:  Email the office at info@hepburn.ca with your address, name, and description of skunk sightings, and we will add you to the list.  We have skunk traps now and are using them.  A number of skunks have been trapped and removed from town.  Thanks for your patience.  *If you or a pet has an encounter with a skunk, this product has been recommended:  Nature’s Miracle Skunk Odor Remover (Recommended by Beckers).
  • S-Spring Roadwork:  The Town is looking into a maintenance program for back lanes as part of the 2017 budget process.   Spring road patching will begin when the temperature is warm enough.   Specific locations needing attention can be emailed into the office at info@hepburn.ca.
  • S-Staff:  Staff listing on “Contact” page.   View Staff Directory here.
  • S-Summer Maintenance: Please keep the areas along your property looking good for summer!  Thanks for keeping grass cut in ditches and along sidewalks, and trimming trees to keep view and walkways clear.
  • S-Surveyor’s Certificates:  The Town does not have surveyor’s certificates or complete land surveys.  Surveying is the responsibility of SLSA.  For a certificate for your property, contact www.slsa.sk.ca or 306-352-8999.
  • T-Tree Trimming:  Trees are to be kept trimmed in order to allow the grader to pass without being damaged.  At least 10-12 ft. high over streets and alleys.  Trimmed back to property lines if lower than 10 – 12 ft.  Sidewalk areas are to be trimmed to edge of sidewalk to not encroach on pedestrians and at least 8 ft. high over sidewalks.  Thank you for your cooperation.
  • T-Tree Branch Solution –  Did you know that The Tree Whisperer will leave chipped mulch in town if they are working in our town and the customer doesn’t want it?  If you are getting trimming done and don’t want the chips, let us know as the School’s Outdoor Classroom project welcomes donations for ground cover.
  • U-Utilities: See notice on home page.  Monthly Breakdown – Infrastructure fee $3.40.  Garbage/recycling $20.00.  Water base charge $.  Water usage $ /over 1000 galloons.  Sewer charge $.
  • V-Volunteer of the Year Nomination Form Available.  It is presented at Fair Days Weekend, scheduled this year for June 16-18, 2017.  Print, complete, and submit the Volunteer of the Year Award Form by May 29.   Next Intake will be May 2018, for June 15-17, 2018 Fair Days.
  • V-Volunteer Recognition:  National Volunteer Week is April 23-29, 2017.  Say thanks to volunteers throughout the year!  Next year’s date:  April 22-28, 2018.
  • V-Volunteers Welcome! New to Town?  If you want to meet people and get involved, email info@hepburn.ca to sign up for occasional volunteer opportunities – eg serving at a community meal, helping with the Howler, etc.
  • W-Water and Sewer Rates:  Click here to view the Updated Rates for Water and Sewer – 42-2017.
  • W-Waterworks Notice:  View here: Notice to Consumers – Waterworks 2016.
  • W-Wild Animals – Concerned about skunks, coyotes, or other wild animals?  The town now has traps for skunks.  Email the office.  Do you suspect the animal has rabies?  Call 1-800-667-7561 Conservation Officer OR 1-844-772-2437 Provincial Rabies Hotline. Is the animal injured, orphaned, etc?  Call 1-306-242-7177 Wildlife Rehabilitation Society of Sask.   Have you had an aggressive wildlife encounter?  Call 1-800-667-7561 Sask Environment TIP line.  General wildlife concern?  Call 1-800-567-4224 Sask Environment.
  • W-Well Decommissioning:  If you need info on decommissioning wells, click info here: Water Security Agency site.
  • W-Water Cards: Cards are available at the Town Office.   Truck Fill – $21.50/1,000 gallons on May 1st.  Loonie and Toonie rolls also available at the Town Office.
  • W-Waste & Recycling Calendar: The Loraas Collection Schedule 2017 is available here, and also on the Town Hall page if you forget which Friday it is!  If you have questions about collection services, call (306) 242-2300, M-F 8.00am-5.00pm.  If you think that your street got missed, please contact us.
  • W-Waste Bin Rentals:  Contact Loraas  at 306-242-2300 or http://www.loraas.ca/service-quote/
  • W-Waste Site Schedule:  For Mennon Transfer Waste Site fees, information, and directions, click here.   Hours for October 1 – March 31:  Every Thursday: 10:00am – 4.00pm; and 1st and 3rd Saturday: 10:00am – 4:00pm.   Hours for April 1 – September 30: Every Thursday:  12:00pm – 8:00pm; and 1st and 3rd Saturday: 9:00am – 5:00pm.  Please note that the Site is the responsibility of the R.M. of Laird.  **NOTICE: A delegation from the R.M. of Laird presented changes to Mennon Transfer Waste Site Access and Prices at June 14th Council Meeting.  
    • The Mennon Site is no longer open to Waldheim residents, and the Waldheim Site is no longer open to Hepburn residents.
    • Burnable Wood & Yard Refuse charges are as follows:  NEW $200/semi-load, $100/tandem truck load, $45/half-ton truck or utility trailer load, and $20/minimum small load.   Do not bag materials.
    • Debit payment is now available at the site.
    • Rural customers will need to identify their land location to confirm free use of the site.
    • Site Hours are: 1st and 3rd Saturday 9am-5pm, and Thursdays 12-8pm
    • Reminder – No dumping at the gate, along ditches outside site, or any rural property en route to the site.  Please be responsible for the appropriate disposal of waste.
    • Station Information & Charges – http://rmoflaird.ca/residents/recycling-waste/waste/mennon-waste-site/ &  http://rmoflaird.ca/residents/recycling-waste/waste/transfer-station-charges/

BYLAWS:

Bylaws are defined and described above.  Did you know that we have a Bylaws Officer who responds to bylaw complaints and concerns?  If you have a complaint in regards to one of the bylaws noted below, please use this new *form and send to the Town Office.

FORMS:

Forms help the Town Office do what we do.  Did you know that we have a special “Forms & Registrations” page for the Town and Community Groups?   If you have a form to suggest to us, please contact the Town Office.